Let’s have a great experience.
Coming together is a beginning, staying together is progress, and working together is success.
– Henry Ford
Get the most out of your AOS/AET Entrance Program experience.
Please thoroughly read the information below.
Schedule and Scheduling
Register Online
- Complete registration form.
- You will enter student availability for class, but it is not a guarantee of actual class times.
- Your deposit will be credited toward the course tuition.
- After registering, everyone should have received an e-mail (from info@loudountestprep.com) with further details about the program, including asking your student to schedule his/her in-person diagnostic test. Sometimes this e-mail is flagged as Junk/Spam/Promotions. To avoid this, please add info@loudountestprep.com to your Contacts. Contact us if you did not receive it.
Student Takes In-Person Diagnostic Test
- Diagnostic test results help LTP place your student in a class with individuals of similar ability levels. More here.
- We attempt to schedule these across two separate days per your availability selections.
- Scores for all class tests will be available on the first day of class.
- Note: If your student has testing accommodations (IEP, ADA) of extended time through College Board, while we are able to accommodate additional time, we are unable to accommodate the following: braille, large print text, screen reading technology, or scribes (oral dictation) at this time.
LTP Email & Payment Schedule
- The week before class starts, you will receive an email with final class timings and additional logistics.
- Please check your student’s schedule carefully for the correct timings.
- Full payment is auto-billed shortly before classes begin using the credit card used on registration.
- Once full payment is received, it is nonrefundable. No schedule changes will be accommodated after full payment has been received. Please refer to Payment and Refunds here.
Schedule Changes
If you have any changes to your student’s availability chosen on the registration form, you must fill out our AOS/AET Schedule Change Request form by the registration deadline. You can find it here. We will accommodate you if we can.
Change Deadline
The class schedule is based on what you selected during the registration process, along with diagnostic test results and several other factors. Any changes to your original selections must be received by 5pm on the Sunday that is one week before the start of the first class.
Change Fees
Any schedule changes AFTER the first day of your student’s first class, will be subject to a $200 rescheduling fee IF we are able to accommodate them, so please ensure you have filled out the correct availability for your student.. Please see information on payments and refunds here.
Logistics
Technology Platforms
We use several different technology platforms in our programs: Google Classroom for STEM; Google Docs for writing; our website Parent/Student Portal; and others. Should your student encounter any issues with any of these platforms, please let their tutor know. They will seek swift resolution to any problems.
Missing Class & Make-Up Classes
We are committed to small class sizes, so attempting to schedule students in to other classes to ‘make-up’ a missed class is very challenging. As a result, we do not schedule nor offer make-up classes, but depending on what class is missed and your student’s progress, we will consider make-up classes during the asynchronous 5-week period on an as-needed basis.
Publicity
Occasionally, LTP posts images and videos of our classes and students on LTP’s social media accounts. You hereby authorize LTP to capture and post images and videos of your student on LTP’s social media accounts. You may email LTP and ask us to remove any images or videos from LTP’s social media account at any time. Further, your credit card or debit card authorization is also verifiable consent that you are the student’s parent or legal guardian.
Students Must Do Homework
Please ensure your student completes their homework for class and brings in all of their work. Do not assist your student with their homework – we need to understand where they are struggling.
In fairness to those who have completed their homework, students who come to class unprepared will be asked to finish the homework in a different room. We will not provide makeup classes for missed homework. If your student misses a week of class, they need to ensure they ask their tutor for the homework for the next class.
Homework Time
Students should expect 4-5 hours of homework per week.
While we publish a homework schedule, we reserve the right to edit it as the class progresses to better adapt it to the needs of individual groups of students.
Come Prepared for Class
Please ensure your student brings their LTP BINDER, pencils, and laptop for each class.
Be on Time
Please ensure that you drop-off and pick-up your student on time. To keep everyone safe, do not stop in the middle of the road. Parents/students are solely responsible for managing travel arrangements.
Students Only
To keep a fun and interactive environment for students, parents may not remain in the building during class or testing.
Cancellations by LTP
In the case of inclement weather (e.g. snow storms) and emergencies, this policy may be waived. LTP may consider, but is not obligated to grant, fee waivers for emergencies and such decision shall be at LTP’s sole determination. We will, however, do our best to conduct our classes/sessions virtually when possible to maintain schedules.
Communication
General Communication & Parent Meeting
The primary contact for questions is Cali Moorman (cali@loudountestprep.com). If you contact her, please allow her at least 24 hours to respond. Note: We are closed on Fridays.
The Zoom Parent Meeting usually takes place the Friday before the first day of class. Attendance is highly recommended.
Parent Meetings & Feedback
As the course progresses, we will send out information about your student’s performance as needed via our website Discussion Thread feature. It is your responsibility as a parent or legal guardian to read, and if necessary, respond to these communiques. In addition, we will send two formal progress updates to parents. Given the size of our program, we do not conduct formal parent meetings as we need to focus on teaching students.
Check-in with Your Student
By registering for this course, you are making a considerable investment in your student’s future. Please check in with your student frequently regarding homework and how they’re feeling about the course. The earlier we are made aware of concerns, the sooner we can address them!
Zoom Meetings Use AI & Transcripts
We use Zoom for most of our meetings.
Please know that we use AI to create a transcript of our Zooms. This helps us with follow-up action items and also serves as a reference for historical purposes.
Miscellaneous
Student Email Address
We will ask your student for their email address and cell phone number (if they have a cell phone) for use in tutor-student communication and for creating your student’s Google Classroom account.
We will only use this information for professional reasons and it will not be shared externally.
Learning Differences and/or Accommodations
Over the years we have gathered knowledge about how you can help your student with learning differences and/or accommodations to be successful. Read them here.
About Test Scores
We use a variety of exams during our program. We have created them ourselves, as the Academies to not publish their exams. They vary meaningfully in difficulty. Please do not be alarmed if your student scores lower on one exam than another. There is a method to our process as we work to strengthen and refine each student’s abilities.
Cheating Policy
One of the most important aspects of our teaching process is the continual feedback loop. This loop is created by giving students homework based on material presented in that class’s instruction.
Our expectation is that the student will complete their homework without the aid of parents, tutors, or other external materials (such as looking up the specific question online to obtain the solution via photo math or any other source).
Why is this important? If the student receives outside help, we cannot accurately assess where the student needs additional help and where they do not. In addition, after years of trial and error, we feel strongly that our teaching methods will produce optimal outcomes in the real test setting.
This may make more sense when considering a coaching metaphor. You hire a coach to teach your child how to hit a baseball. Another person at home teaches your child a different batting technique. Your child then strikes out at the game. The child received conflicting instruction, and was confused when at bat. We do not want this to happen on test day.
You are hiring us to be your student’s test prep coach. Please ensure that you allow us to do our job.
Payments and Refunds
AOS/AET Entrance Program
- At time of registration, a deposit will be collected.
- The deposit will be credited toward the total program tuition, provided you do not cancel your registration.
- The balance of your tuition is due on the first day of the program and if not received earlier, it will be auto-billed using the same credit card with which you paid your deposit. NO refunds for any portion of your deposit or tuition will be issued following receipt of this payment.
- Loudoun Test Prep reserves the right to expel a student at its sole discretion. Reasons for expulsion include, but are not limited to: bullying, cheating, and violent behavior. In the event of expulsion, Loudoun Test Prep will refund the prorated cost of the remaining classes.
I personally attended Loudoun Test Prep recently as a student for the AOS/AET Fall Admissions, and it was a great learning experience. It led to my acceptance into the Academies of Loudoun, and it prepared me greatly. Outside of that, it helped my critical thinking skills greatly, helping me in math in school, and outside of school.
“Google Review from H”
Questions?
Check out our FAQs, Why Us, or do it the old fashioned way and give us a call. We’d love to hear from you!
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